Last Updated – February 2022
This privacy policy describes our policies and procedures on the collection, use and disclosure of your information when you use the service and tells you about your privacy rights and how the law protects you.
We use your personal data to provide and improve the service.By using the service you agree to the collection and use of information in accordance with this privacy policy.
Definitions
For the purposes of this privacy policy:
- “Company” (referred to as either “the company”, “We”, “Us” or “Our” in this agreement) refers to Weare Giffard Village Hall
- “Cookies” are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses
- “Data Controller” for the purposes of the GDPR (General Data Protection Regulation) refers to the company as the legal person which alone or jointly with othersdetermines the purposes and means of processing of personal data
- “Device” means any device that can access the service suh as a computer, mobile phone or tablet
- “Personal Data” is any information that relates to an identified or identifiable individual
For the purposes of GDPR, Personal data means any information relating to you such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic ,cultural or social identity.
- “Service” refers to the website
- “Service Provider” means any natural or legal person who processes data on behalf of the Company. It refers to third party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related tot he Service or to assist the Company in analysing how the service is used. For the purpose of the GDPR Service Providers are considered Data Processors
- “Usage Data” refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit)
- “Website” refers to Weare Giffard Village Hall, accessible from wearegiffard.org
- “You” means the individual accessing or using the service or the company or other legal entity on behalf of which such individual is accessing or using the service, as applicable
Under GDPR (General Data Protection Regulation) you can be referred to as the data subject or as the user as you are the individual using the service
Collecting and Using your Personal Data
Types of Data Collected
Personal Data
While using our service we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
- First name and last name
- Email address
- Phone number
- Postal address
- Usage data
Usage Data
Usage data is collected automatically when using the service.
Usage data may include information such as your devices internet protocol address (IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When you access the service by or through a mobile device we may collect information automatically, including but not limited to the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile internet browser you use, unique device identifiers and other diagnostic data.
We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.
Cookies
We use Cookies to track the activity on our service and store certain information.
A cookie is a small file placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies you may not be able to use some parts of our service. Unless you have adjusted your browser setting so that it will refuse cookies our service may use cookies
Cookies can be “Persistent” or “Session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while Session cookies are deleted as soon as you close your web browser.
We use both Session and Persistent cookies for the purposes below:
- Necessary/Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These cookies are essential to provide you with services available through the website and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these cookies the services that you have asked for cannot be provided and we only use these cookies to provide you with those services
- Cookie Policy/Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These cookies identify if users have accepted the use of cookies on the website
- Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These cookies allow us to remember choices you make when you use the website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the website
- Tracking and Performance Cookies
Type: Persistent Cookies
Administered by: Third parties
Purpose: These cookies are sued to track information about traffic to the website and how users use the website. The information gathered via these cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the website. We may also use these cookies to test new pages, features or new functionality of the website to see how our users react to them.
For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy.
Use of Your Personal Data
The Company may use your personal data for the following purposes:
- To provide and maintain our service, including to monitor the usage of our service
- To contact you: to contact you by email in response to a request from you
- To manage your requests: to attend and manage your requests to us
- For other purposes: we may use your information for other purposes, such as data analysis, identifying usage trends and to evaluate and improve our service and your experience.
We will not sell, distribute or lease your personal information to third parties unless required by law to do so.
For more information about the legal basis, under GDPR, for how we may use your data, please follow the link below:
For more information about your individual rights, under GDPR, in relation to the personal data we hold for you, please follow the link below:
You may exercise your rights of access, rectification, cancellation or opposition by contacting us at [email protected]. Please note that we may ask you to verify your identity before responding to such requests.
Retention of your Data
The Company will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy.
The company will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service or we are legally obligated to retain this data for longer periods.
Security of your Personal Data
The security of your Personal Data is important to us, however, it should be noted that no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
Analytics
We may use third party service providers to monitor and analyise the use of our service.
Links to other websites
Our service may contain links to other websites or service providers that are not operated by us. If you click on a third party link you will be directed to the third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Changes to this Privacy Policy
We may update our Privacy Policy from time to time. We will publish any changes by posting the new policy on this page and updating the “Last Updated” date at the top of this policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, you can contact us:
- By sending us an email: [email protected]
- By visiting this page on our website: https://wearegiffard.org/general-enquiry-form/
