Privacy Policy

Last Updated – October 2024

This Privacy Policy outlines how we collect, use, and disclose your personal information when you use our services. It also informs you of your privacy rights and explains how the law protects you.

By using our service, you agree to this Privacy Policy's collection and use of information. We are committed to protecting your data and ensuring transparency regarding its handling.

Definitions

  • Company: Refers to Weare Giffard Village Hall (also referred to as "We," "Us," or "Our").

  • Cookies: Small files placed on your device by a website to track browsing activity and enhance user experience.

  • Data Controller: The entity responsible for determining how and why personal data is processed, per GDPR. The Company acts as the Data Controller.

  • Device: Any device that can access our service, such as a computer, smartphone, or tablet.

  • Personal Data: Information that identifies or can be used to identify an individual, such as names, addresses, and other identifiers.

  • Service: Refers to the website accessible from wearegiffard.org.

  • Service Provider: Any third party that processes data on behalf of the Company to help facilitate the Service.

  • Usage Data: Automatically collected data, such as your device's IP address, browser type, and interactions with the Service.

  • You: The individual using the Service or the company/legal entity on whose behalf the Service is accessed.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data:
We may request personal information, including but not limited to:

  • First and last name

  • Email address

  • Phone number

  • Postal address

  • Usage data

Usage Data:
Usage data is collected automatically and may include details such as your IP address, browser type, pages visited, and time spent on the Service. Information from mobile devices, such as the type of device and operating system, may also be collected.

Cookies

We use cookies to monitor activity and store certain information to improve the Service. You may refuse cookies through your browser settings, though this could affect your ability to use some parts of the Service.

  • Essential Cookies: Required for core functionality (Session Cookies).

  • Acceptance Cookies: Tracks cookie consent preferences (Persistent Cookies).

  • Functionality Cookies: Remembers your choices, like language or log in details (Persistent Cookies).

  • Tracking & Performance Cookies: Monitors website traffic and user interaction (Persistent Cookies from third parties).

If you would like more details, you can visit our Cookies Policy.

Use of Your Data

We use your personal data for the following purposes:

  • To provide and maintain the Service: Monitoring its usage and ensuring smooth operation.

  • To communicate with you: Responding to your requests and inquiries via email.

  • To manage your requests: Handling requests related to the Service.

  • For analysis and improvement: Using data to identify usage trends and improve our Service.

We do not sell, distribute, or lease your personal information to third parties unless required by law.

Legal Basis for Processing Data

For more information on the legal basis under GDPR for processing your data, please visit the ICO guide to the lawful basis for processing.

Retention of Your Data

We want you to know that we keep your data only as long as necessary for the purposes outlined in this Privacy Policy. Usage data may be retained for a shorter period unless used to improve security or functionality or if required by law.

Security of Your Data

While we strive to protect your personal data, no method of transmission over the internet is 100% secure. We use commercially acceptable practices but cannot guarantee absolute security.

Links to Other Websites

Our Service may contain links to external websites. We are not responsible for any third-party sites' privacy policies or practices.

Your Rights Under GDPR

You can access, correct, delete, or object to processing your personal data. If you want to exercise these rights, please contact us at Weare Giffard Community. We can verify your identity before we process your request.

For more details, visit the ICO guide to individual rights under GDPR.

Changes to This Privacy Policy

We may periodically update this Privacy Policy. Updates will be posted on this page, and the "Last Updated" date will be revised accordingly. We recommend that you review this policy regularly.

Contact Us

If you have any questions about this Privacy Policy, please get in touch with us: